Similar to how great web hosting services are easy to find these days, the same goes for quality email hosting.
Google “amazing email hosting”, and you’ll get mostly consumer-oriented, free email hosting services.
But this might not be enough for professional users & businesses.
They need pro email hosting providers who offer custom domains like the best domain registrars do.
The most robust email hosting services offer features to boost productivity and reduce time consumption, such as:
- More email storage
- Larger file sizes
- Better deliverability
These are as easy to find - you can even get a free custom email - as your usual email hosting services like Outlook or Google. There may be the additional step of adding a few DNS records to your domain, but that’s a breeze.
Lastly, worried about price? Don’t be. There are quality email hosting services for under a fiver per month ...
How We Reviewed Our Best Email Hosting Picks
Our review process is extremely simple.
The first thing we did is find the 20 best email hosting UK wide. Then we reduced them to the top 10 finalists.
Here are the metrics of focus for our top 5 picks:
- Account creation
- Email deliverability
- Features & tools
All the information we gathered is included in the reviews.
Best Email Hosting (UK 🇬🇧) in 2021
Without further ado, let's review the best email hosting services (in our humble opinion) that UK has to offer.
While our list is essentially "best to worst", you don't have to necessarily look at it like that. You might find that some of our lower-ranked picks are better suited for your specific needs and wants.
1. SiteGround: Best Email Host Integrations
Great hosting, Great email 👍
SiteGround is a reputable hosting company and has been in the game long enough to be able to provide adequate email hosting. It was founded in 2004 and is currently servicing over 2 million domains worldwide.
Siteground doesn’t sell email hosting separately, but if you’re a business – your website also needs to be hosted somewhere. It’s among the foremost hosting companies, but also comes with one of the best email hosting services integrated right into the hosting.
All of their hosting plans, even the cheapest one, allow you to get an unlimited number of emails per domain for free.
With the cheapest email hosting plan, you get:
- Single domain
- Unlimited emails
- 2GB Email storage
- 50MB Max attachment size
- 20 Received emails per minute
- 400 Emails sent per hour
- 40 Recipients per email
Siteground’s Security-First Approach
Siteground utilizes a security-first approach to ensure that you get top-notch security for their email hosting.
Instead of using software created by other companies and waiting for updates to drop and fix vulnerabilities, Siteground’s team does the fixes. It consists of specialized security personnel who can handle site security threats, and a DevvOps team for custom security solutions.
They also have a 24/7 administrative team that watches over the platform and makes sure it’s always reachable.
They made a system monitoring software that checks the server’s health every 0.5 seconds – much more than industry-standard.
On top of that, it’s programmed to foresee issues and proactively fix them before they actually occur. It’s genius.
Software solutions like RoundCube and WordPress are also under their watch, applying countless patches before developers release.
Underwhelming Email Specifications
SiteGround’s security is amazing, though their email offerings could be better.
At the low end, they’re fine with 2GB of storage per user. But the high end offers only 6GB of email storage per user – less than Zoho or A2 Hosting below.
This might not be very important to you if your emails do not have huge attachments. But the attachment size is also limited to 50MB – even at the highest plan. With only 6GB of storage, you might have to back up your emails before deletion from apps. Though...this is a huge number for most people.
2. HostGator: Top Unlimited Email Host Solution
Unlimited Email Storage, Even With the Cheapest Plan 🧳
HostGator, similar to SiteGround, is also a hosting company that provides free email hosting with their hosting services. It was founded in 2002 – so it has enough experience in the industry to offer what you would expect of a great email hosting provider.
Here’s their selling-point: they provide unlimited email storage.
As mentioned in our HostGator review, most other services limit the storage on cheaper plans, and go into unlimited or high-gigabyte storage with the more expensive plans. Here’s exactly what you get with HG:
- Unlimited Domains (depending on the plan)
- Unlimited Email Storage
- 50MB Max Attachments Size
Unlimited Email Storage
As opposed to most email hosting companies, who don’t offer unlimited email storage, Hostgator does – even with the cheapest plan.
This won’t be important for everybody, although there are professionals and businesses that need to keep track of years-old emails. Having to download a backup of your emails before you delete them just because your provider limited your storage is not how you want to do things.
Instead… opting for unlimited email storage is a much better solution. For example, if you’re a site manager and a 10-year client asks about something you’ve done for him or her 6 years ago.
You’d need to scroll through your email to that point to find that information...
Only thing is, without the unlimited email storage, it’s very likely that you’ve deleted that email already.
If you had unlimited storage, you’d be just fine!
If you didn’t know by now, many things affect email deliverability – server IP, domain, email content, and sender.
If any one of those things isn’t optimized to perfection, your email might end up in the spam folder. It’s also possible that your email won’t even reach its destination – it’ll be blocked and won’t even arrive in the spam folder.
The one thing that affects the email deliverability the most is the server IP – that’s why some people use SMTP.
They send their emails through other servers and avoid this penalty. This can incur additional costs.
Hostgator isn’t exactly known for great deliverability – some of your emails might reach the spam folder, instead of your inbox! Good thing is, Hostgator offers a dedicated IP with its highest hosting plan. You’re gonna be the only one using your IP. This will ensure higher email deliverability.
3. A2 Hosting: Fastest All-in-One Solution
The Fastest Email Hosting Around 🏃♀️
A2, formerly Inquinet was formed in 2001. Its main service is website hosting – which includes free email addresses.
As opposed to most hosting companies’ 30-day version, A2 provides an anytime money-back guarantee.
At any point in your journey, leave A2 and move to a different provider, you’ll get at least a partial refund.
They also offer a 30-day full refund.
A2 Hosting reviews all agree that it's an extremely fast hosting option with high uptimes – and they deliver on that. Their servers are extremely fast.
You will not have any issues or slowdowns while sending emails.
A great fact, which might be important to you, is that A2 Hosting is 100% carbon neutral. This means they’ve got a net carbon footprint of 0.
Extremely Quick Email Hosting
A2 Hosting is the email version of getting a great VPS host - at least when it comes to speed and performance.
A2 isn’t just like any other host – they’ve developed technologies to make their servers run exponentially faster than others. They say their servers are up to 20 times faster, but you shouldn’t take this number as-is.
The results from our testing don’t lie and they conclude that A2’s email hosting is faster than others out there.
The difference in speed is about 20% in page load – though this will vary between pages.
How does this transfer to email?
Well, if you want to quickly check your email, you can be sure their servers won’t hang at that exact moment.
Even when they receive load spikes, they’re quickly regulated by the load balancers in their network infrastructure.
The uptime is also nothing to joke about, they average more than the promised 99.9% – which is not always an easy feat. For speed and dependability, it delivers some of the best email hosting, UK and Europe has to select from.
Shared IP and Email Limiting
Having a shared IP means that many people send emails from the same IP address. This makes that IP prone to blacklisting and blocking. Although A2 is managing this incredibly well, you might sometimes find that your email reached the spam folder, instead of the inbox.
This isn’t a problem if it happens very rarely.
But that’s not all. With the cheapest email hosting plan, you’re limited to 25 emails – which is enough for a starting business or freelancing... but too little for a rising business.
You will definitely need to upgrade if this becomes a problem for you. Upgrading is as easy as clicking a button, though your costs will increase. If that’s something that could be a problem, A2 isn’t for you.
4. Zoho: Best Cheap Email Hosting Around
A Ton of Features for a Small Price 🤑
We here, at Hosting Data, adore hosting analogies. To understand Zoho, think of them as the email version of an awesome free VPS host. Premium performance, average price-tag.
You might’ve heard of Zoho Workplaces - their full software suite that includes apps for spreadsheets, presentations, & file management.
The Workplaces package also includes nifty email hosting though there’s also a separate plan for that.
Overall, Zoho is one of the finest email hosting services, and it is certainly the best cheap email hosting provider.
For a small price, you get a huge array of features that help your productivity. The premium mail plan, even more:
- 50GB Storage per user/250MB Max attachments
- White labeling
- Email backups
There’s a Free Plan
Some businesses or professional users might not have a high budget when starting out.
If you fall under that category, you should be looking at free options. And Zoho offers its email suite for free. Yes, completely free – although it does come with a few caveats, which is understandable – considering that you’re not paying anything.
Probably the worst thing about the free plan is that it supports up to 5 users. Larger businesses that need more than 5 users will need to pay. It’s also web access only, so you won’t be able to access your email from your phone.
Also, if you’ve got multiple domains – this won’t work for you. Zoho’s free plan only allows for a single domain.
Other than that, there’s a limit on storage and email attachments:
- 5GB Storage per user
- 25MB Max attachment size
This means that the free plan is only suitable for a small-scale business, though if you’re a larger business you probably have the budget to invest in a capable email hosting service.
But there are no ads displayed , which is quite unusual for a free plan.
Support Can Be Slow Sometimes
There’s nothing more worrying that customer support taking their sweet time to reply. It can be the life-or-death difference to your business.
Zoho’s customer support does take it’s time to reply – at times even takes a few days to get back to your ticket.
(This depends on the number of support requests at a given time.)
Even so, this doesn’t give you a lot of confidence that your problem will be fixed in due time. Sometimes you need an instantaneous solution. Also, the phone support team can be difficult to understand over the phone.
Even though they will solve your problem, it can be slow and it might warrant you going with a different provider.
5. GSuite: Best Dedicated Email Hosting
High-Quality Features and a High Price 💰
G Suite is a product of Google, which has been a leading web services company for years. It’s very likely that you are a Gmailer. Though there is no free custom domain option, the good thing about G Suite is that it comes with quite a few powerful package apps that can boost your business performance.
These include Google Docs, Google Slides, and Google Forms – all of which can help your business rise.
G Suite also comes with 30GB of Google Drive storage – which you can use for file sharing between team members.
The email service itself is lacking in some ways.
For example, you’re limited to 25MB attachment size when sending and 50MB when receiving. Lower than most others. You may want a different one. There’s a Gmail app and you can connect your G Suite email to your app – same as you do with a free Gmail email address.
Lastly, get emails for multiple domains, if you need them.
G Suite Includes Powerful Software
G Suite isn’t just for emails – in fact, while it does provide custom domain emails, it’s aimed at businesses that also need the software. The apps it comes with vary depending on your pricing plan.
But even the cheapest email hosting plan includes lots of productivity apps like Google Sites for building websites or Google Currents for engaging employees. Everything is cloud-based so you won’t ever need to download anything – just navigate to the website address and the application just works! For even better productivity rates consider blocking certain websites like social media.
No waiting for updates!
And with the help of Google Drive to keep your files, you will be able to work from anywhere in the world .
Even if you forget your laptop. Everything is available on the cloud.
It Isn’t Cheap
G Suite is not cheap. In fact, it’s probably the most expensive application suite among the top contenders.
If you’re only using email, it comes out even more expensive for you because you’re not using features that you’re essentially paying for. If you’re looking for the best cheap email hosting services – G Suite is good, but not worth it.
Zoho comes at a fraction of the price for email hosting.
If you need to host your website and get quality professional email hosting – the above four solutions will do a perfect job for you. For a low price as well.
Top Email Hosting (UK 🇬🇧) Buying Guide
Professional emails also come with your hosting, some of which leave you asking for more.
This list features both dedicated & hosting-integrated solutions, to help you make a better decision. This way...
Quite a few things fall into the equation when choosing an email hosting provider. The most important three being:
Security and Data Privacy
Hosting emails requires having reliable security implementations. Websites and emails that are hosted on the same server require an even higher level of security.
If you’re going with an email-only hosting solution, you might not need to consider high-end security measures.
You definitely should when choosing website hosting along with email hosting.
If a hosting provider doesn’t tolerate scam websites or adult content – you probably won’t feel any negative deliverability. Still, you should look for security features such as:
- DDOS Protection
- Spam Protection
- Email Backups
When it comes to email security, there's no reason to be less vigilant about it than you would be when picking a high-quality cloud storage service to protect regular data.
Most people don’t take care of their inbox as they should.
They leave thousands of unopened marketing emails & promo offers, instead of deleting them or blocking the sender. You shouldn’t expect this from your employees as well....
Just look for a provider with high storage options – over 5GB should be good for quite a few years.
You might want the email version of unlimited cloud storage options (like Hostgator --see #3) if you are doing more than typical data exchanges in emails.
Either way, you want high attachment size support. Usually, this is limited at 25MB though every provider on this list is limiting attachments at 50MB, to save you some headaches.
* Zoho’s Mail Premium plan puts the limit at a whopping 250MB
What to Expect
Any email provider you choose should support the most common email protocols:
Internet Message Access Protocol is a server-client protocol that ensures you can connect to your email from multiple platforms and applications.
Simple Mail Transfer Protocol is used by servers and clients to configure sending emails through a domain – this is required to send. You can also connect to an SMTP server from any other website or app to send through it.
Post Office Protocol is used to retrieve emails from a server – similar to IMAP, though mostly used by web mails.
(To be clear, all of our choices support these three protocols – even if that might not be explicitly mentioned in the review.)
Webmail & Email Client Availability
If email is important to you, you need your emails to be available for use whenever you need to – whether you’re at home or at the pub shouldn’t matter.
The online business idea that you got off the runway, needs to readily seize new opportunities to expand. If you look at Gmail, you can use it on Windows, Mac, Android, IOS – desktop, tablet, or phone.
That’s the best-case scenario.
No need to turn on your computer just to check email. All the choices laid out above give you the ability to use them through the web, or mobile apps. The one exception is Zoho’s free tier.
Free Tier - Availability Limits
The free tier offers amazing features, but it’s web access only.
The hosting-associated emails don’t have dedicated applications, but you can easily connect them to your existing apps like Gmail, Bluemail, or Outlook.
Just use the provided IMAP/SMTP settings.
High device compatibility should be a default requirement you have for email hosting providers.
Without wide device compatibility, you’d only be able to check your emails from your computer – which is stuck at home. If, for example, you get an emergency email and miss it because your email hosting service doesn’t provide you with a way to connect to your mobile phone.
What then? It might be a life-or-death email. Let’s treat your client like a large-scale business opting for the best dedicated hosting plan available, to cater vigilantly to their customers.
Not seeing these kinds of emails could be detrimental to your business, it could be the reason you lose customers. That’s why you need to connect your email to your phone.
A2 as an Good Example
A great example of this is A2 Hosting’s email. There’s no native Android or IOS app but there is a way to connect your email to your phone.
All you have to do is open the cPanel and go to your email, then find the instructions for connecting to your phone and follow them.
Soon enough, your email will be connected to your phone and you’ll start receiving emails.
The other email hosting services on this list also support this – some even with dedicated apps.
Adding New Accounts
Most businesses that aren’t in the IT sector don’t have dedicated people to deal with technology. That’s why everything needs to be extremely easy to do.
It’s also, generally, a sign of a top email hosting company. Great reseller hosting companies, for example, let you provide unique tech solutions to your clients in a way that is simple and natural.
When choosing the choicest email hosting service, you should certainly be looking for a solution that is extremely easy to use – that lets you create accounts within a minute.
Otherwise, it might be too complicated for a non-techy person – and you might need to hire someone to do this for you. This will incur additional expenses so it isn’t the desired option.
Zoho does this pretty elegantly, all you need to do is log in to the mailadmin page and then click Control Panel, then User Details. After that, there’s a button called Add User which will send you into a new work environment.
From here, all you need to do is enter the user’s First and Last Name, and an email address will automatically be filled for you depending on your preferred email formatting options.
Choose a password and click Ok.
Website hosting companies make this process even easier by removing the need to enter First and Last Name.
If you’re hosted with one of the above three web hosting companies, just log in to the cPanel, and find Emails.
After that, all you need to do is click Emails, and then click Create User. Enter the email, password, and storage limit, then click Create.
Starting businesses and even small businesses don’t really have a budget to work with.
This stems from many reasons, one of them being that they invest heavily in marketing – to induce faster growth.
But that means that they can’t just sign up for G Suite and pay a high price for emails. They need a lower price that can fit their business model and current budget.
Hosting providers know about this predicament, and there will be a top-tier free web host for businesses at any point along their growth journey.
Already With a Host?
If you’re one of these businesses and you’re already hosted with one of the above hosting companies, you’re in luck.
You can just create your emails through the cPanel at no additional cost. If you’re hosted somewhere else though, you’ll most likely need to pay for email.
Zoho allows for free usage up to 5 users, though that’s probably less than you need.
The pricing is very cheap – in fact, it’s actually the ideal cheap email hosting option for most people.
Everything is better when it’s nice and organized – and you actually know how to reach everything. That’s where some email clients go wrong – they hide some options behind multiple menus – making them hard to find.
Not the options on this list though – what we’ve reviewed today are some of the easiest emails to use.
For example, let's take a look at Zoho's interface:
It's organized, nice, and clean – and it looks good.
This is especially important for non-techy people. Techy people like messing around with technology, figuring out their own means. Contrary to that, non-techy people don’t enjoy tech that isn’t neatly organized or easy to use.
No matter what type of people your team has, always aim for great UI, & easy accessibility.
UK Best Email Hosting FAQs
What Is the Best Email Host for Small Business
If your website is hosted with one of the above options – you should also create your emails there.
Each has a good sending reputation, which means good deliverability.
If your website is hosted elsewhere – Zoho is your next option... There’s a free tier for up to 5 users (web access only). wouldn’t go with G Suite unless your business is going really well and you actually need all the apps that come with the package. There’s no need to overspend for something you won’t use anyway.
Do I Need Email Hosting?
That depends on who you are. If you’re a professional freelancer or business, then yes. You need top of the range email hosting that still fits your budget.
Though if you’re just an individual with no professional duties, you don’t really need top-drawer email hosting.
But Gmail and Outlook also fall under email hosting – even though they don’t allow you to instate a custom domain for free...
Pro Custom Domains
Custom domain email hosting is really intended for people who use email to professionally communicate with their peers – usually for business purposes.
A custom domain adds to the good reputation of your business. After all, it doesn’t feel the same when the email comes from email@example.com.
That’s why Facebook sends you emails from firstname.lastname@example.org – it looks much more professional and makes it easy to root out imposters.
This is similar to small businesses opting for a premium WordPress host that offers integrative performance, without the premium price-tag of plan types that use up large server resources.
What Is the Most Secure Email Provider?
Based on this list, the most secure email provider is Siteground. Even though it’s not a dedicated email solution – their security-first approach expands into email as well.
They’ve got dedicated teams for securing and monitoring their infrastructure to makes sure it’s always working.
The DevOps team also patches their software, sometimes even before developers release the fix – they’re proactive.
This is not to say that Zoho and G Suite aren’t secure – it’s just that Siteground is a bit more secure.
The 24/7 network monitoring really does help to keep you safe.
Can I Use My Domain Email Without Hosting?
You cannot use your domain email without hosting. There has to be a place where the emails are stored – and that’s your hosting.
The same place also houses the backend equipment needed to run your email client, to send and receive emails, and to send you push notifications.
You might think that using Gmail doesn’t require hosting – but it does.
It’s just that it’s automatically provided for you and you don’t see it. Nor do you need to interact with it.
Related Read: Top Minecraft Server Hosts
Having a pro email can increase your business success, through reputational building and newsletters.
But choosing the perfect email hosting service isn’t easy. You need to consider your:
- Use need
- Website hosting
Most of the above-mentioned email hosting services will fill your needs and save you time and headaches .. 📚
Final tip: If you don’t need the additional software that some providers offer, for example GSuite, I’d go with a hosting provider-based email, since you also need to host your website.