A business email wraps your company's unique domain name often with your personal name, such as email@example.com. Instead of using a free personal email service like firstname.lastname@example.org.
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Business emails are more professional, giving you several advantages, including enhancing the security and reputation of your company and its branding. Follow along to see how simple it is to set up a company email account in a matter of minutes.
Why Get a Business Email?
For several reasons, organisations need to have business emails. This business tool not only gives them the means to segregate personal and professional email accounts—but it also appears more official, is easier to remember, gives them more flexibility, and improves security.
Here's why every company has to have a professional email address:
- Greater credibility: There are several advantages to emailing potential clients from a business address. Imagine giving a potential client the URL of your company website while delivering a proposal or information about your products from your personal email account. Prospects who are perplexed are less likely to make purchases—the odds of conversion increase when emails are sent from a corporate email address because of the improved brand clarity.
- More consistent: A business email, in contrast to a personalized one, is closely related to your company and website, making it simpler to remember. Control is increased since you can create an admin to oversee all email services while using corporate email—you could, for instance, create new employee accounts, delete existing ones, and set up email forwarding.
- Higher security: Increased security measures are provided by the top business email service providers to assist you in further protecting your accounts. It is advised to use a business email to improve both internal and external communication security.
Business email must be used for professional communication. Having a business email also makes it possible to access additional APIs, email accounts (like email@example.com), and a better-structured company—in addition to the advantages mentioned above.
How to Setup a Business Email? (Step-by-Step)
You may create a business email address in a number of different methods, including by using an e-mail provider like Google Workspace or Microsoft Outlook—or specialist email host services like Hostinger or SiteGround.
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We'll choose Google Workspace as an illustration because it is one of the most well-known email companies in the world, has a simple account setup process, a ton of capabilities, and has affordable options.
The degree of difficulty will be fairly low if you had previously used Gmail for personal email because the UI is the same.
Google Workspace will assist you in acquiring a domain name if you do not already have one. Enter your credit or credit card info to create a Google Workspace account for a 14-day free trial.
To create a business email account using Google Workspace, follow these steps:
The first thing to know is that you’ll need to pay to register as a business and to get a domain (there is no such thing as a free business domain)—Google Workspace handles the domain automatically, but make sure you’re registered first as a business, with Companies House (GOV.UK guide).
Once you’re a registered business, head to workspace.google.com and hit "Get started" to get going.
Enter your contact details (you’ll be taken through several screens that will ask for things like your business name, number of staff, and place of residence).
Inform Google Workspace as to whether you have a domain name already (e.g., yourbusiness.com). If not, Google will generate a domain for you.
A request to link your domain will be made if you have one. You will be asked to look for a domain to buy if you don't already have one. Once again, business domains don’t come for free. You’re paying for uniqueness—in return, you’re given some credibility.
Enter the details of your company (e.g., its name and address)
Select a unique username and password.
Choose a plan and finish the buying process. Once done, add your personalised email signature and whatever other integrations you think are handy you and your business, such as DocuSign or Calendly, after you have generated your business email with Google Workspace.
Keep in mind that a free 14-day trial will immediately start when you create a business email with Google Workspace. So take your time to consider if this is the ideal email hosting service for you, and if not, try another.
FAQs 📚 - How to Setup a Business Email?
Do Free Business Emails Exist?
If your company domain hosting firm offers it as a free update to website domain hosting, then yes, you may build a business email for free. Ask your service provider whether they provide free work emails with domain hosting. It won't be necessary for you to have a fully working blog. It suffices to own a domain name that is hosted on a remote server.
Is Gmail Business Free?
For use of Gmail for business purposes, you must first register for a Google Workspace login. For 30GB of cloud services each month, the price per user starts at a fiver. See the Google Workspace help page for additional information on the advantages.
How Can I Acquire a Business Email Without a Domain?
Without a domain, you can’t get a business email. Before you are able to generate work emails for yourself or your team members, you’ll need to buy a domain name. The good news is that it can be well worth it, allowing you to register with certain other business-exclusive products like pro business invoicing.
Can I Use My Personal Gmail Account for Work?
Theoretically, using your personal Gmail email address or setting up a new one, is something you could use for work. However, utilising a personal email for professional purposes can be less appropriate in professional contexts. Your brand can gain credibility when you use a corporate email.